Online Services



Online Services

Avondale Primary School uses a variety of online services and applications (online services) to support and enhance our students’ educational experiences and to create a high quality and innovative learning environment. Our school uses online services for:

  • teaching and learning;
  • communication and engagement with parents;
  • student administration;
  • school management;
  • complying with legal requirements; and
  • other purposes stated in the Schools’ Privacy Policy. 

What online services does the school use?

Avondale Primary School accesses the following online services.

  • Essential Assessment
  • Reading Eggs
  • Sunshine Online & Sunshine Classic
  • Scholastic Online
  • Epic books
  • Mathletics
  • YouTube
  • Flexibuzz
  • Flexischools
  • Compass (to be introduced in 2019 and 2020)
  • Accelerus reporting software
  • SPA data tracking software

Our school collects, uses, discloses and stores student and parent personal information on these online services for these purposes or where permitted by law. Where appropriate, school staff or service providers may access information in online services for those permitted purposes.  

Our school collects information about students and their families when necessary to:

  • educate students
  • support students’ social and emotional wellbeing, and health
  • fulfil legal requirements, including to:
    • take reasonable steps to reduce the risk of reasonably foreseeable harm to students, staff and visitors (duty of care)
 

DET Privacy Policy

DET Privacy policy information for parents

How do we protect personal and other information?

Victorian privacy laws require schools to handle personal and health information in accordance with the appropriate Information Privacy principles. Our school takes steps to ensure data is securely handled, such as: privacy impact assessments, contractual arrangements and monitoring. We also educate students on cyber safety and the promotion of safe practices so that they can have positive online experiences.



Online Service

Purpose

Information types stored

Data Storage Location

Accounts

  • Essential Assessment
Student assessment
  • Student First Name (and Initial)
  • Student Year Level
  • Student Class
  • Student Assessment
Microsoft Azure
Australia
Student

Teacher
  • Reading Eggs
Student learning tasks (Literacy)
  • Student First Name (and Initial)
  • Student Year Level
  • Student Class
  • Student Work
  • Student Assessment
Amazon Web Services (AWS) Student

Teacher
  • Sunshine Online & Sunshine Classic
Student learning tasks (Literacy) None Secure server USA Teacher/ class account
  • Scholastic Online
Student learning tasks
(Literacy)
  • Student First Name (and Initial)
  • Student Year Level
  • Student Class
  • Student Work
  • Student Assessment
  Student

Teacher
  • Epic books
Student learning tasks
(Literacy)
  • Student First Name (and Initial)
  • Student Year Level
  • Student Class
  • Student Work
  • Student Assessment 
  Student

Teacher
  • Mathletics
Student learning tasks
(Numeracy)
  • Student First Name (and Initial)
  • Student Year Level
  • Student Class
  • Student Work
  • Student Assessment
 East US 2 region within Microsoft Azure Student

Teacher
  • Brainpop
Classroom resource None Secure server USA Teacher
  • YouTube
Classroom resource None N/A None
  • Flexibuzz
Communication app
  • Parent email address (username) and password
  Parent 
  • Flexischools
Online canteen ordering
  • Parent email address (username) and password
  • Bank details for lunch order payment
  Parent
  • Compass (to be introduced in 2019 and 2020)
Communication app
Absence notification
Behaviour tracking
Assessment & reporting software
  • Student personal details
  • Student medical conditions
  • Parent contact details
  • Attendance data
  Student

Parent

Teacher
  • Accelerus reporting software
Assessment & reporting software
  • Student full name 
  • Student year level
  • Student class
  • Student Assessment results and past reports
  Teacher
  • SPA data tracking software
Assessment & reporting software
  • Student full name 
  • Student year level
  • Student class
  • Student assessment results 
  Teacher