Online Services

Avondale Primary School uses a variety of online services and applications (online services) to support and enhance our students’ educational experiences and to create a high quality and innovative learning environment. Our school uses online services for:

teaching and learning;
communication and engagement with parents;
student administration;
school management;
complying with legal requirements; and
other purposes stated in the Sch ools’ Privacy Policy.

What online services does the school use?

Avondale Primary School accesses the following online services.

Essential Assessment
Reading Eggs
Sunshine Online & Sunshine Classic
Scholastic Online
Epic books
Mathletics
YouTube
Flexibuzz
Flexischools
Compass (to be introduced in 2019 and 2020)
Accelerus reporting software
SPA data tracking software

Our school collects, uses, discloses and stores student and parent personal information on these online services for these purposes or where permitted by law. Where appropriate, school staff or service providers may access information in online services for those permitted purposes.

Our school collects information about students and their families when necessary to:

educate students
support students’ social and emotional wellbeing, and health
fulfil legal requirements, including to:
- take reasonable steps to reduce the risk of reasonably foreseeable harm to students, staff and visitors (duty of care)

Digital Technologies Acceptable Use Agreement 2020

DET Acceptable Usage Policy

DET Privacy Policy

DET Privacy policy information for parents

How do we protect personal and other information?

Victorian privacy laws require schools to handle personal and health information in accordance with the appropriate Information Privacy principles. Our school takes steps to ensure data is securely handled, such as: privacy impact assessments, contractual arrangements and monitoring. We also educate students on cyber safety and the promotion of safe practices so that they can have positive online experiences.

Online Service	Purpose	Information types stored	Data Storage Location	Accounts
Essential Assessment	Student assessment	Student First Name (and Initial) Student Year Level Student Class Student Assessment	Microsoft Azure Australia	Student Teacher
Reading Eggs	Student learning tasks (Literacy)	Student First Name (and Initial) Student Year Level Student Class Student Work Student Assessment	Amazon Web Services (AWS)	Student Teacher
Sunshine Online & Sunshine Classic	Student learning tasks (Literacy)	None	Secure server USA	Teacher/ class account
Scholastic Online	Student learning tasks (Literacy)	Student First Name (and Initial) Student Year Level Student Class Student Work Student Assessment		Student Teacher
Epic books	Student learning tasks (Literacy)	Student First Name (and Initial) Student Year Level Student Class Student Work Student Assessment		Student Teacher
Mathletics	Student learning tasks (Numeracy)	Student First Name (and Initial) Student Year Level Student Class Student Work Student Assessment	East US 2 region within Microsoft Azure	Student Teacher
Brainpop	Classroom resource	None	Secure server USA	Teacher
YouTube	Classroom resource	None	N/A	None
Flexibuzz	Communication app	Parent email address (username) and password		Parent
Flexischools	Online canteen ordering	Parent email address (username) and password Bank details for lunch order payment		Parent
Compass (to be introduced in 2019 and 2020)	Communication app Absence notification Behaviour tracking Assessment & reporting software	Student personal details Student medical conditions Parent contact details Attendance data		Student Parent Teacher
Accelerus reporting software	Assessment & reporting software	Student full name Student year level Student class Student Assessment results and past reports		Teacher
SPA data tracking software	Assessment & reporting software	Student full name Student year level Student class Student assessment results		Teacher